The Features and Benefits of Leave Management Systems

One of HR’s most daunting and time-consuming processes includes handling vacation days, time off, and other types of leave such as medical or familial leave. Nearly 31% of surveyed employers outsource their leave-related tasks to third-party, leave management systems.

Leave management is extensive: approving or rejecting, filing leaves, counting up hours and time accrued. It becomes a stack of paperwork that no one in HR wants to do… and oftentimes no one gets around to it until it’s too late. Similarly, employees have to spend valuable working time filling out forms, submitting to HR, waiting for approval, and getting transferred here and there just to take a day off.

The easiest way to solve these HR related pain points is through convenient and comprehensive leave management systems that do the work for you! This is especially crucial for businesses with a lot of employees, but it equally saves time for small-business owners as well!

What are the features of leave management systems and how can they improve your HR’s efficiency?

  1. Automated Tracking System

Leave management systems often automatically follow each employee’s work hours individually. They can determine how many days an individual has accrued, how many days they have had off, and how many days they have left in a certain time span. This allows it to easily automate approvals and rejections based on the individual’s time off as well as the external dynamics of the company and organization.

It includes an employee vacation calendar that makes it easy to look at and manage all approvals and denials. Leave management systems also let you block out certain days that workers cannot take off time—such as Black Friday for retail stores or weekends in April during tax season for accountants. This ensures that no mistakes are made while approving time off during blackout days, whilst also enabling employees to take their appropriate days as needed.

  1. Web-Based Tools

Many learning management systems are web-based or have web-based products. In this way, your system can be accessed anywhere, from any device, at any time. This is especially useful for employees who want to request time off from their mobile or tablet.

  1. Insightful Reports

Leave management systems often offer reports that show time-off balances, requests, automated approvals and denials, as well as employee and company-wide summaries. This simplifies expense reports and time and attendance management, leading to a more productive, efficient, and cost-effective company overall.


All of these automated tools and reports together lead to six key benefits:

  1. Increased efficiency
  2. Enabled employee time off flexibility
  3. Boosted productivity for HR employees
  4. Less time-off abuse
  5. Centralizes time-off data
  6. Reduced time and energy spent on paperwork

Overall, employees spend hours every year just filling out benefits and leave related paperwork. Simplify the process using simple, efficient technology that pulls the workload off your talent and into the web. Make the lives of your HR department, your employees, and the overall working environment of your company simpler by just adding comprehensive leave management systems to your HR toolbox.

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  1. […] with having a streamlined leave management system, a well-defined, written policy is one of the best ways to prevent the problems that can stem from […]

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